Simplify Productivity with Text Replacements on iOS, iPadOS and macOS

If you’re like me, you may find that you spend a fair amount of time typing the same block of text over and over again on your iPhone, iPad or Mac. This can be driving directions to your home, birthday or holiday greetings, or anything else that you find yourself typing repeatedly. Luckily, you can save time by configuring text replacements so that with just a few letters, you can insert that block of text into any document, email, or other instance of text input. You can do this on iOS, iPadOS, and macOS, and these settings are synced between your devices.

iOS and iPadOS

Note: if you’re using VoiceOver, whenever this guide says to, “Tap,” perform a one-finger double tap instead.

 

To configure text replacements on iOS and iPadOS, follow these steps.
Step-1:Open Settings > General > Keyboard > Text Replacement, and tap add.
Step-2:In the, “Phrase,” field, type the block of text you want the device to insert when the shortcut is typed. If it is a longer or more complicated passage, you may want to copy and paste it from another app into this field.
step-3:In the, “Shortcut,” field, type the letters you want the device to replace with the phrase you typed in step 2. For example, if you typed, “Happy birthday,” in the phrase field, you could type, “HB,” in the shortcut field. This way, whenever you type, “HB,” and press the Space bar, the phrase, “Happy birthday,” will be inserted.
Step-4: Tap save.

macOS

Note: if you’re using VoiceOver, whenever this guide says to, “Click,” press VO Space instead.

 

To configure text replacements on macOS, follow these steps.
Step-1:Open System Preferences > Keyboard.
Step-2:Select the, “Text,” tab and click add.
Step-3: In the, “Replace,” column, type the letters you want the Mac to replace with the text in the, “with,” column. For example, if you typed, “HB,” in the replace column and, “happy birthday,” in the with column, whenever you type, “HB,” and press the Space bar, the phrase, “Happy birthday,” will be inserted.
Note: these columns are not labeled for VoiceOver, and pressing VO Left and Right arrow will not work to move keyboard focus between columns; you must instead use the tab key. Read more aboutiPhone Productivity Tips Here
 

If you have any questions or suggestions for future tips, sound off in the comments.