You can create rules to automatically move, delete, forward, or mark new or already-received emails as read based on specific criteria. For example, you can create a rule that sorts emails from a particular sender into a specific folder.
You can edit and delete these rules at any time, and reorder them, too.
Here’s how to use iCloud Mail rules to automatically apply actions to emails in Mail on iPhone.
Note: New or changed rules can take up to 15 minutes before they’re applied to incoming emails.
Create a rule
- Open the Settings app on your iPhone.
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Tap your name, then tap iCloud.
Below Saved to iCloud, tap Mail, tap iCloud Mail Rules, then tap Add Rule.
- Enter a name for the new rule.
- Use the pop-up menu next to Message and the text field to specify the type of emails you want to manage.
- Use the pop-up menu next to Action to specify an action for the rule.
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Tap the Add button.
Important: If you apply rules to a folder and then delete the folder or change its name, make sure to update the rules for that folder accordingly.
For example, you can’t forward emails to a deleted folder.
Change a rule
- Open the Settings app on your iPhone.
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Tap your name, then tap iCloud.
Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.
- Tap a rule and then specify new conditions in the pop-up menus and text fields.
- Tap the Done button.
Reorder rules
Multiple rules are applied in the order they appear in the list.
- Open the Settings app on your iPhone.
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Tap your name, then tap iCloud.
Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.
- Tap Edit.
- Press and hold the Grab button and drag a rule up or down in the list.
- Tap the Done button.
Delete a rule
- Open the Settings app on your iPhone.
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Tap your name, then tap iCloud.
Below Saved to iCloud, tap Mail, then tap iCloud Mail Rules.
- Tap Edit, tap the Delete button next to the rule you want to delete, and then tap the Trash button.
- Tap the Done button.
