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How to automatically clean up your iCloud Mail inbox on iPad

by Emily Long

You can use iCloud Mail Cleanup to help keep your inbox uncluttered and free up storage by deleting old promotions, unsubscribing from mailing lists, and more. When you set up iCloud Mail Cleanup recommendations, they work on any device that has iCloud Mail turned on.

Your inbox isn’t affected until you turn on a recommendation, and you can turn on iCloud Mail Cleanup on iCloud.com, too. Each recommendation can be based on status and age.

Note: iCloud Mail Cleanup may not be available in all languages.

Turn on iCloud Mail Cleanup

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail, tap iCloud Mail Cleanup. Turn on Use iCloud Mail Cleanup.

    Note: Your inbox isn’t affected until you turn on a cleanup recommendation.

You can also turn on iCloud Mail Cleanup on iCloud.com.

Turn on a cleanup recommendation

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Then tap iCloud Mail Cleanup.
  4. Tap Get Recommendation under one of the cleanup recommendations. For example, you can choose Clean up Transactions or Clean Up Promotions.
  5. If necessary, tap the pop-up menu for a rule. Choose another option.

    • Action: What happens to the email
    • Status: Whether the action applies to unread emails, read emails, or all emails
    • Age: How old the emails need to be before the action applies

    Tip: You can edit the rules for a recommendation at any point. Tap an active recommendation, then tap a pop-up menu to choose an option.

  6. Tap Turn On.

Delete a cleanup recommendation

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Then tap iCloud Mail Cleanup.
  4. Tap an active cleanup recommendation and turn it off.

Use iCloud Mail Cleanup recommendations to unsubscribe

For senders in the Updates and Promotions categories, iCloud Mail Cleanup can recommend unsubscribing in bulk and send future messages to the Trash automatically.

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Then tap iCloud Mail Cleanup.
  4. Tap Get Recommendations under Unsubscribe Recommendations.
  5. Select each sender you want to unsubscribe from and tap Unsubscribe.

    Note: If you don’t see any recommendations, iCloud Mail Cleanup doesn’t have any recommendations at this time.

Remove a sender from the Unsubscribed list

To start receiving emails again from a sender you unsubscribed from, just remove them from the Unsubscribed list.

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Then tap iCloud Mail Cleanup.
  4. Tap Unsubscribed and tap Edit.
  5. Tap the Delete button next to each sender you want to remove from the Unsubscribed list.

    To receive emails again from a sender you were previously unsubscribed from, you can sign up for updates and promotions through their website. After you resubscribe, future messages from that sender will go to your inbox.

Turn off iCloud Mail Cleanup

If you turn off iCloud Mail Cleanup, iCloud Mail quits managing old messages. It also erases your list of unsubscribed senders and leaves their messages alone.

  1. Start the Settings app on your iPad.
  2. Tap [your name], then tap iCloud.
  3. Below Saved to iCloud, tap Mail, tap iCloud Mail Cleanup. Then turn off Use iCloud Mail Cleanup.

See also

Tags: iCloud, Mail
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How to use iCloud Mail rules to automatically apply actions to emails in Mail on iPad

by Tyler Stephen

You can create rules to automatically move, delete, forward, or mark new or already-received emails as read based on specific criteria. For example, you can create a rule that sorts emails from a particular sender into a specific folder, and you can edit and delete these rules at any time.

When you have multiple rules, they’re applied in the order they appear in the list, and you can reorder them. You can also change a rule’s conditions later.

Note: You may need to wait up to 15 minutes before new or changed rules take effect on incoming emails.

Create a rule

  1. Start the Settings app on your iPad.
  2. Tap your name, then tap iCloud.
  3. Below Saved to iCloud, tap Mail, tap iCloud Mail Rules and then tap Add Rule.
  4. Enter a name for the new rule.
  5. Use the pop-up menu next to Message and the text field to specify the type of emails you want to manage.
  6. Use the pop-up menu next to Action to specify an action for the rule.
  7. Tap the Add button.

Important: If you apply rules to a folder and then delete the folder or change its name, make sure to update the rules for that folder accordingly. For example, you can’t forward emails to a deleted folder.

Change a rule

  1. Start the Settings app on your iPad.
  2. Tap your name, then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Tap iCloud Mail Rules.
  4. Tap a rule and then specify new conditions in the pop-up menus and text fields.
  5. Tap the Done button.

Reorder rules

Multiple rules take effect in the order in which they appear in the list.

  1. Start the Settings app on your iPad.
  2. Tap your name, then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Tap iCloud Mail Rules.
  4. Tap Edit.
  5. Press and hold the Grab button and drag a rule up or down in the list.
  6. Tap the Done button.

Delete a rule

  1. Start the Settings app on your iPad.
  2. Tap your name, then tap iCloud.
  3. Below Saved to iCloud, tap Mail. Tap iCloud Mail Rules.
  4. Tap Edit, tap the Delete button next to the rule you want to delete, and then tap the Trash button.
  5. Tap the Done button.

See also

Tags: iCloud, Mail
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How to delete and recover emails in Mail on iPad

by Kevin Hollington

You can delete or archive emails you no longer need. If you change your mind, you can recover deleted emails.

There are multiple ways to delete email messages, and selecting a Transactions, Updates, or Promotions message selects all the messages in that category from the sender. You can also archive instead of delete, and decide how long to keep deleted messages.

Here’s how to delete and recover emails in Mail on iPad.

Delete emails

There are multiple ways to delete email messages. Do any of the following:

  1. Go to the Mail app on your iPad.
  2. Do any of the following:

    • While viewing a Primary message: Tap the Delete button above the message.
    • While viewing a message list: Tap Select. Select the messages you want to delete by tapping their checkboxes. Tap the Delete button at the bottom of the message list.

      Important: When you select a Transactions, Updates, or Promotions message, you’re selecting all the messages in that category from the sender.

    • While viewing a sender’s digest view: Swipe left on a message, then tap the Reply Actions button.

To turn off the deletion confirmation, go to Settings > Apps > Mail, then turn off Ask Before Deleting (below Messages).

Recover a deleted email

  1. Start the Mail app on your iPad.
  2. Tap the Sidebar button in the upper-left corner to view your mailboxes and tap the Collapsed button next to the email account.
  3. Tap Trash, then tap the message you want to recover.
  4. Tap the Move button. Select a mailbox to move the message to.

Quick tip: An All Trash mailbox shows deleted messages across all your accounts in one place. Tap Mailboxes (top left), then tap Edit at the top of the list and select the All Trash mailbox.

Archive instead of delete

You can archive email messages in the Archive mailbox. (You can still choose to delete messages, even if you set up an Archive mailbox.)

  1. Start the Settings app on your iPad.
  2. Tap Apps and then tap Mail.
  3. Tap Mail Accounts and then do one of the following:
    • If you’re using an iCloud email account: Tap iCloud, then tap Mailbox Behaviors.
    • If you’re using another email account: Tap an email account, tap Account Settings, and then tap Advanced.
  4. Select Archive Mailbox (below Move Discarded Messages Into).

When this option is turned on, to delete a message instead of archiving it, touch and hold the Archive button, then tap Trash Message.

Decide how long to keep deleted emails

With some email clients, you can set how long deleted messages stay in the Trash mailbox.

  1. Start the Settings app on your iPad.
  2. Tap Apps and then tap Mail.
  3. Tap Mail Accounts and then do one of the following:
    • If you’re using an iCloud email account: Tap iCloud, then tap Mailbox Behaviors.
    • If you’re using another email account: Tap your email provider and tap Account Settings. Then tap Advanced.
  4. Tap Remove, then select a time interval.

Note: Some email services can override your selection. iCloud, for instance, doesn’t hold on to deleted messages longer than 30 days, even if you select Never.

See also

Tag: Mail
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How to print an email or attachment in Mail on iPad

by Kevin Hollington

In the Mail app, you can print a message or an attachment. You can print an email, or print an attachment or picture, right from the Mail app on your iPad. And you can add email attachments in Mail on iPad, or print from iPad in other apps, too.

Print an email

  1. Open the Mail app on your iPad.
  2. In the message, tap the More Actions button in the bottom-right corner and tap Print.

Print an attachment or picture

  1. Open the Mail app on your iPad.
  2. Tap an attachment to view it, tap the Share button, and choose Print.

See also

Tag: Mail
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How to change your Mail settings on iPhone

by Stacey Butler

You can adjust your preferences for the Mail app in Settings. Customize your email signature, mark addresses outside specific domains, and more.

You can add and remove email accounts, set a fetch schedule, and choose whether Siri makes suggestions based on the way you use Mail. You can also allow content from Mail to appear in Search, and group emails in a conversation together with Organize by Thread.

Here’s how to change your Mail settings on iPhone.

Customize your Mail settings

  1. Open the Settings app on your iPhone.
  2. Tap Apps and then tap Mail.

    Adjust any of the following settings: Mail Accounts: Add or remove email accounts.

    Fetch New Data: Set a fetch schedule for your email accounts.

    Siri: Allow Siri to make suggestions across apps based on the way you use Mail.

    Search: Allow content from Mail to appear in Search.

    Notifications: Allow notifications, choose the alert style and Lock Screen appearance, and customize notifications by account.

    Default Mail App: Choose the email app for new emails you draft outside of a specific app, such as emails you create using Siri.

    Message List: Change settings for your message list, such as showing To/Cc labels, choosing the length of email previews, and assigning swipe actions.

    Messages: Turn on Privacy Protection, Ask Before Deleting, and Follow Up Suggestions.

    Threading: Turn on Organize by Thread to group emails in a conversation together in your message list.

    Adjust other settings for how threads appear and muting threads.

    Composing: Customize settings for writing emails such as including attachments with replies, showing link previews, and more.

    Undo Send Delay: Set a time period of up to 30 seconds to allow yourself to unsend a message.

Customize your email signature

Customize your email signature, and it appears automatically at the bottom of every message you send.

  1. Open the Settings app on your iPhone.
  2. Tap Apps and then tap Mail.
  3. Tap Signature (below Composing).
  4. Tap the text field and then edit your signature.

    You can only use text in your Mail signatures.

    Tip: If you have more than one email account, tap Per Account to set a different signature for each account.

Mark addresses outside certain domains

To alert you when you’re addressing an email message to a recipient outside your organization’s domain, the recipient’s name can appear in red.

  1. Open the Settings app on your iPhone.
  2. Tap Apps and then tap Mail.
  3. Tap Mark Addresses (below Composing).
  4. Enter the domains that are in your organization—ones that you don’t want marked in red.

    You can enter multiple domains separated by commas (for example, “apple.com, example.org”).

    The names of recipients in domains outside your organization appear in red, whether you send them an email or receive one from them.

Tag: Mail
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How to unsend email with Undo Send in Mail on iPad

by Kevin Hollington

You can change your mind and unsend an email message in the Mail app with Undo Send. You can also set a delay for all emails to give yourself a little more time to unsend them.

Normally, there are 10 seconds to change your mind after you’ve sent an email, and a delay gives you more time than that, for whatever length you choose. You can also check your email, send email, and save a draft in Mail on iPad.

Undo a sent email

After you send an email message, you have 10 seconds to change your mind.

Tap Undo Send at the bottom of the email list to pull back the message.

The Mail Inbox, with the list of messages on the left, and an open message on the right. The Undo Send button (for pulling back a recently sent message) is at the bottom of the message list.

Delay sending emails

Setting a delay gives you extra time to change your mind and unsend emails.

Go to Settings > Apps > Mail, tap Undo Send Delay, then choose a length of time to delay outgoing email messages.

See also

Tag: Mail
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How to reply to an email with a PDF attachment in Preview on iPad

by Moses Johnson

You can reply to an email with a PDF attachment in Preview on iPad. You just fill out or annotate the PDF attachment in the Preview app and attach the updated PDF to your reply in the Mail app. You can optionally add text to the reply, too.

  1. Go to the Mail app on your iPad.
  2. Open an email with a PDF attached and then tap the attachment to open it in the Preview app.
  3. Fill out or annotate the PDF.
  4. Go back to the Mail app and open the original email.
  5. Tap the Reply button, tap the Attachment button, and tap Attach File.
  6. Locate the updated PDF, then tap to select it.
  7. Optionally, add text to the reply.
  8. Tap the Send button.

See also

Tags: Mail, Preview
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How to annotate email attachments on iPad

by Abigail Shilets

In the Mail app, you can annotate email attachments to give feedback on a draft, decorate a photo, and more. You can draw and write on a photo, video, or PDF attachment, then save or send it back.

Markup’s drawing tools let you draw with just your finger. When you’re finished, you can reply to the sender, start a new message, or discard your edited attachment, and you can save the annotated attachment to your files.

In Mail, a PDF of an attachment has text added and a sticker of an emoji. Below the webpage are the markup tools.

  1. Open the Mail app on your iPad.
  2. In the message, tap the attachment. Tap the Markup button.
  3. Using the drawing tools, draw with your finger.
  4. When you’re finished, tap the More button. Then choose to reply to the attachment sender, start a new message, save the annotated attachment to your files, or discard your edited attachment.

See also

Tags: Mail, Markup
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How to organize email in mailboxes on iPad

by Moses Johnson

You can manage your email in mailboxes on iPad.

Right from a message list, you can move individual emails to the Trash or mark them as read, and you can choose the actions that appear in the menus. You can also choose which mailboxes to view, reorder them, create new ones, and rename or delete them, though some mailboxes can’t be changed.

Here’s how to organize email in mailboxes on iPad.

Manage an email with a swipe

While viewing a message list, you can use a simple swipe to move individual emails to the Trash, mark them as read, and more.

  1. Go to the Mail app on your iPad.
  2. In a message list, do any of the following:
    • Reveal a list of actions: Slowly drag a message to the left until the menu appears. Then tap an item.
    • Quickly use the rightmost action: Swipe all the way to the left.
    • Reveal other actions: Swipe right.

To choose the actions you want to appear in the menus, go to Settings > Apps > Mail > Swipe Options (below Message List).

Organize your mail with mailboxes

The Mailboxes edit screen. Optional Mailboxes are listed from top to bottom with a checkbox to the left of each option. At the bottom-right corner of the screen is a button labeled New Mailbox.

You can choose which mailboxes to view, reorder your mailboxes, create new ones, or rename or delete mailboxes. (Some mailboxes can’t be changed.)

  1. Start the Mail app on your iPad.
  2. To organize your mailboxes, tap the Show Sidebar button in the upper-left corner.
  3. Tap Edit and then do any of the following:
    • View mailboxes: Select the checkboxes next to the mailboxes you want to include in the mailboxes list.
    • Reorder mailboxes: Touch and hold the Reorder button next to a mailbox until it lifts up and drag it to the new position.
    • Create a new mailbox: Tap New Mailbox in the lower-right corner. Then follow the onscreen instructions.
    • Rename a mailbox: Tap the mailbox and then tap the title. Delete the name and then enter a new name.
    • Delete a mailbox: Tap the mailbox, then tap Delete Mailbox.

Move emails to a mailbox

  1. Start the Mail app on your iPad.
  2. Do any of the following:

    • While viewing a Primary message: Tap the Mailbox button and choose a mailbox.
    • While viewing a message list: Tap Select and select the messages you want to move by tapping their checkboxes. Tap the Mailbox button at the bottom of the message list and choose a mailbox.

      Important: When you select a Transactions, Updates, or Promotions message, you’re selecting all the messages in that category from the sender.

    • While viewing a sender’s digest view: Swipe left on a message, tap the Reply Actions button, tap Move Message, and then choose a mailbox.

View emails from one account at a time

When you use multiple email accounts with the Mail app, the mailboxes list is where you view messages from one account at a time.

  1. Start the Mail app on your iPad.
  2. Tap the Show Sidebar button in the upper-left corner and tap a mailbox below the email account you want to access.

    Each mailbox listed below a particular email account only displays messages from that email account. For example, to view only messages sent from your iCloud account, tap iCloud, then tap Sent.

Move emails to Junk

  1. Start the Mail app on your iPad.
  2. Do any of the following:

    • While viewing a Primary message: Tap the More Actions button in the bottom-right corner. Tap Move to Junk.
    • While viewing a message list: Tap Select. Then select the messages you want to move by tapping their checkboxes. Tap the Mark button at the bottom of the message list. Then tap Move to Junk.

      Important: When you select a Transactions, Updates, or Promotions message, you’re selecting all the messages in that category from the sender.

    • While viewing a sender’s digest view: Swipe left on a message, tap the Reply Actions button, and then tap Move to Junk.

See also

Tag: Mail
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