Reminders

In the Reminders app, you can organize a list with sections and subtasks. You can also view the sections as columns and easily move items to different columns.

With Apple Intelligence, you can even automatically categorize related reminders into sections within a list. You can change a list’s name, color, or icon, edit multiple items at once, and sort items by due date, priority, or title. You can manually reorder or recategorize items in a list, too.

Note: You get all the Reminders features described in this guide when you use updated reminders in iCloud. Some features aren’t available with other accounts.

Edit a list

1. Open the Reminders app on your iPad.
2. While viewing a list, tap the More button and then do any of the following:
   • Change the list name, type, color, or icon: Tap Show List Info.
   • Edit multiple items: Tap Select Reminders or Select Items. Then select the items you want to edit. You can also drag two fingers over the items. Use the buttons at the bottom of the screen to add a date and time, move, delete, assign, complete, tag, or flag the selected items.
   • Sort items by due date, creation date, priority, or title: (not available in all Smart Lists) Tap Sort By and choose an option.

     When you sort or reorder a list, the new order is applied to the list on your other devices where you’re using updated reminders in iCloud. If you sort or reorder a shared list, other participants also see the new order (if they use updated reminders).

   • Remove the list: Tap Delete List.

Manually reorder or recategorize items in a list

1. Open the Reminders app on your iPad.
2. While viewing a list, touch and hold an item you want to move and then drag it to a new location.

Organize with sections

1. Open the Reminders app on your iPad.
2. While viewing a list, do any of the following:
   • Create a new section: Tap the More button, tap New Section, and enter a name.
   • Collapse a section: Tap the Collapse button.
   • Expand a section: Tap the Expand button.
   • Rename section: Tap the section name, then enter a new name.
   • Move a section: Touch and hold the section and drag it to a new position.

     Note: You can’t move the Others section.

   • Remove a section: Swipe left on the section and tap Delete.

     Note: Removing a section will also delete the section’s reminders.

Turn Auto-Categorize on or off

With Auto-Categorize, Apple Intelligence automatically sorts related reminders into sections within a list.

1. Open the Reminders app on your iPad.
2. Tap a list in the sidebar.
3. Do one of the following:
   • Turn Auto-Categorize on: Tap the More button, then tap Auto-Categorize.
   • Turn Auto-Categorize off: Tap the Auto-Categorize button and tap Turn Off. Then choose whether to keep or remove the sections.

     Note: Removing the sections doesn’t delete any reminders.

Not happy with how the sections are categorized? Try turning off Auto-Categorize, removing the sections, and turning it back on. That’ll reset your section titles and organization within a list.

Note: Apple Intelligence on iPadOS 27 or later is available on an Apple Intelligence-enabled iPad mini (A17 Pro) and iPad models with M1 or later. Apple Intelligence is not available in all languages or regions. Usage limits may apply.

View the sections as columns

You can view the list in columns, making it easy to visualize and recategorize the items.

1. Open the Reminders app on your iPad.
2. While viewing a list, tap the More button and then tap View as Columns.
3. To recategorize an item, drag it into a different column.

Create subtasks

1. Open the Reminders app on your iPad.
2. While viewing a list, swipe right on an item and then tap Indent. Or drag an item onto another item.

If you complete a main task, the subtasks are also completed. If you delete or move a main task, the subtasks are also deleted or moved.

*Apple Intelligence is available with Siri and device language set to Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, French, German, Italian, Japanese, Korean, Norwegian, Portuguese, Spanish, Swedish, Turkish, or Vietnamese. Some features may not be available in all regions or languages. Some devices may not be available in all regions. Siri AI is available in beta in iOS 27, iPadOS 27, macOS 27, watchOS 27, and visionOS 27 and requires an Apple Intelligence–enabled device set to a supported language. Available in English to start. Siri AI will not be initially available in the EU on iOS, iPadOS, and watchOS. Certain Apple Intelligence features that rely on server-side models are subject to daily usage limits, including but not limited to Siri AI, Intelligent Photo Editing Tools, Image Playground, and AFM 3 Cloud models in Shortcuts. Daily limits may vary by feature, request complexity, system demand, system policies, and other factors. Expanded access to such features will be available for a fee in the future. Use of these features is subject to the Apple Intelligence Terms and Conditions.

See also

• Search through all your lists in Reminders on iPad
• Tag items in Reminders on iPad

In the Reminders app, you can create new lists, organize the lists into groups, and pin lists for quick access.

You can have a maximum of nine pinned lists, and you can change their order. You can also edit and rearrange lists and groups. Pinned lists sit above your other lists for easy access, and groups like work, school, or shopping keep related lists together.

Here’s how to organize multiple lists in Reminders on iPad.

Note: Every Reminders feature described in this guide is available with updated reminders in iCloud, though some aren’t available when using other accounts.

Make a new list

1. Start the Reminders app on your iPad.
2. Tap the Add List button.
3. Enter a name and choose a color and symbol for the list.
4. Tap List Type and choose Standard, Groceries, or Smart List.
5. Tap the Done button.

Pin an important list above the other lists for easy access

1. Start the Reminders app on your iPad.
2. Touch and hold a list and tap Pin. You can also swipe right on the list and tap the pin button.

   You can have a maximum of nine pinned lists.

To change the position of a pinned list, tap the More button, tap Edit Lists, drag the Reorder button to a new position, then tap the Done button.

Create a group of lists

Organize your lists in groups such as work, school, or shopping.

To create a group, simply drag a list onto another list. You can also do the following:

1. Start the Reminders app on your iPad.
2. Tap the More button and then tap Edit Lists.
3. Tap Add Group, enter a name and select the lists to include in the group (optional). Then tap the Done button.

Edit and rearrange lists and groups

1. Start the Reminders app on your iPad.
2. Tap the More button and tap Edit Lists. Do any of the following:
   • Rearrange lists and groups: Drag the Reorder button next to a list or group to a new location. You can even move a list to a different group.
   • Change the name and appearance of a list or group: Tap the Edit Details button.

Delete a list or group

1. Start the Reminders app on your iPad.
2. Swipe left on the list or group. Then tap the Delete button.

   When you delete a group, you have the option to keep the lists.

When you delete lists or groups, they move to Recently Deleted. Within 30 days of deletion, you can recover them, but after 30 days, they’re permanently deleted.

See also

• Tag items in Reminders on iPad
• Use Smart Lists in Reminders on iPad

In the Reminders app, you can easily search through all your lists for items that contain specific text. You enter what you’re looking for in the search field, and Reminders shows matching items from every list.

Here’s how to search through all your lists in Reminders on iPad.

Search for items in all your lists

1. Start the Reminders app on your iPad.
2. In the search field, enter a word or phrase.

See also

• Tag items in Reminders on iPad
• Use Smart Lists in Reminders on iPad

In the Reminders app, you can use tags as a fast and flexible way to categorize and organize your reminders. You can add one or more tags to a reminder, such as #shopping and #work, and easily search and filter your reminders across lists using the Tag Browser or Smart Lists.

A tag can be only one word, but dashes and underscores can combine words. You can also rename or delete a tag, and deleting it removes it from all Smart Lists that use it.

Note: All Reminders features described in this guide are available with updated reminders, but some features aren’t available when you use other accounts.

Add tags

1. Start the Reminders app on your iPad.
2. When you create or edit an item in a list, tap the Tag button and type a tag.

   A tag can be only one word, but you can use dashes and underscores to combine words. You can add multiple tags to an item.

View items with tags

1. Start the Reminders app on your iPad.
2. Below Tags at the bottom of the screen, do any of the following:
   • View items with specific tags: Tap one or more tags. Then choose to view items matching any or all of the selected tags.

     Tip: To save this list as a Smart List, tap the More button, then tap Create Smart List.

   • View all items with tags: Tap All Tags.

     

Rename or delete a tag

1. Start the Reminders app on your iPad.
2. Below Tags (at the bottom-left), touch and hold a tag and tap Rename Tag or Delete Tag.

   When you delete a tag, it’s also removed from all Smart Lists that use it.

See also

• Use Smart Lists in Reminders on iPad
• Search through all your lists in Reminders on iPad

The Reminders app helps you remember anything you need to track. You can set reminders, make grocery lists, create checklists for projects, and organize tasks in to-do lists.

You can type, dictate, ask Siri, or even scribble with Apple Pencil when you need to remember something. A grocery list automatically sorts items into categories, and you can invite people to work on a list, categorize with tags, and manage your reminders with Smart Lists.

Set a reminder

When you need to remember something, type it, dictate it, ask Siri, or scribble it with Apple Pencil.

Create a grocery list

Make your shopping easier with a grocery list that automatically sorts items into categories. To convert a regular list into a grocery list, tap the More button (at the top-right corner), tap Show List Info, tap List Type, then choose Groceries.

Collaborate on a list

To invite people to work on a list, tap the Share button, then choose a sharing option.

Organize your reminders

Create new lists that suit your needs, use tags to categorize, and manage your reminders with Smart Lists.

Note: To use all the Reminders features described in this guide, you need updated reminders in iCloud. With other accounts, some features aren’t available.

For more help with Reminders, these guides are worth a look:

• Create reminders on iPad
• Make a grocery list in Reminders on iPad
• Share lists and collaborate in Reminders on iPad
• Use Smart Lists in Reminders on iPad

In the Reminders app, you can easily filter your items across lists using Smart Lists. You can create custom Smart Lists to automatically include items filtered by tags, dates, times, locations, flags, and priority. You can choose more than one tag (such as #gardening and #errands) and combine them with other filters.

There are default Smart Lists, like Today, Scheduled, and Flagged, and you can convert a list to a Smart List, though not a shared list.

Note: When you use updated reminders, all Reminders features described in this guide are available, but other accounts don’t support some of them.

Automatically organize items using the default Smart Lists

1. Open the Reminders app on your iPad.
2. Tap the More button and then tap Edit Lists.
3. Turn on or off the following Smart Lists:
   • Today: Items scheduled for today and overdue items
   • Scheduled: Items scheduled by date or time
   • All: All items across all your lists
   • Flagged: Items with a flag
   • Completed: Items with a checkmark
   • Assigned to Me: Items assigned to you in shared lists
   • Groceries: Grocery items
   • Siri Suggestions: Suggested items detected in Mail

Make a custom Smart List

1. Open the Reminders app on your iPad.
2. Tap the Add List button.
3. Enter a name, tap List Type, and then choose Smart List.
4. Tap Edit Filters, choose one or more filters, and then choose to include items matching any or all of the selected filters. You can filter by tags, dates, locations, and more.
5. Choose a color and symbol for the list (optional).
6. Tap the Done button.

Convert a list to a Smart List

Converting a list sends its items to the top level of the default list, where they’re tagged with the name of the Smart List.

Note: You can’t convert a shared list.

1. Open the Reminders app on your iPad.
2. View the list you want to convert.
3. Tap the More button, tap Show List Info and scroll to the bottom. Tap Convert to Smart List.

See also

• Tag items in Reminders on iPad
• Organize multiple lists in Reminders on iPad