Calendar

In the Calendar app, the Holidays calendar displays holidays based on the region set on your iPad.

You can show or hide holidays, and add a holiday calendar from a different region. Since the Holidays calendar is a subscription calendar, though, you can’t add or delete holidays, because it can be modified only by the calendar provider. Notification alerts and the color for a holiday calendar can be changed, too.

Note: The Holidays calendar is a subscription calendar, so you can’t add or delete holidays; only the calendar provider can modify it.

Show or hide holidays

1. Open the Calendar app on your iPad.
2. Tap the Calendars button at the top left.
3. Select or deselect US Holidays (or the holiday calendar for your country or region).

Add a holiday calendar from a different region

1. Open the Calendar app on your iPad.
2. Tap the Calendars button at the top left.
3. Tap Add Calendar at the bottom of the screen. Then tap Add Holiday Calendar.
4. Tap the holiday calendar you want to subscribe to and then tap the Done button.

For settings like notification alerts or the color of a holiday calendar, read our guide, Set up multiple calendars.

See also

• Share iCloud calendars on iPad

Use the Calendar app to create and edit events, appointments, and meetings.

You can add alerts and attachments, find events in other apps, and copy and paste an event. With Apple Intelligence, you can even describe your event, like a soccer game on Saturday, and you can paste a FaceTime link in the Location field. You can edit or delete an event later, too.

Here’s how to create and edit events in Calendar on iPad.

Siri: Ask Siri something like, “Set up a meeting with Gordon at 9.” Learn how to use Siri.

Add an event

1. Start the Calendar app on your iPad.
2. In Day view, tap the Add button at the top of the screen.
3. Enter the title of the event.

   Tip: With Apple Intelligence, you can also enter a description of your event. For example, “Soccer game on Saturday from 11 a.m. – 1 p.m.” or “Vacation in Bahamas Mon-Fri.” Suggestions for filling in the event details appear in the event card.

4. Tap Location or Video Call. Then enter a physical location or tap FaceTime to enter a video link for a remote event.

   You can also copy a FaceTime link you created or received and paste it in the Location field. See Create a link to a FaceTime call.

5. Enter the start and end times for the event, the travel time, invitees, attachments, and so on. (Swipe up, if necessary, to enter all the meeting information.)
6. Tap the Done button.

Note: Apple Intelligence on iPadOS 27 or later is available on an Apple Intelligence-enabled iPad mini (A17 Pro) and iPad models with M1 or later. Apple Intelligence is not available in all languages or regions. Usage limits may apply.*

Add an alert

You can set an alert to be reminded of an event beforehand.

1. Start the Calendar app on your iPad.
2. Tap the event, then tap Edit.
3. In the event details, tap Alert.
4. Choose when you want to be reminded.

   For example, “At time of event,” “5 minutes before,” or another choice.

   Note: If you add the address of the event’s location, Calendar uses Apple Maps to look up locations, traffic conditions, and transit options to tell you when it’s time to leave.

5. Tap the Done button.

Add an attachment

You can add an attachment to a calendar event to share with invitees.

1. Start the Calendar app on your iPad.
2. Tap the event, then tap Edit.
3. In the event details, tap Add attachment.
4. Locate the file you want to attach.

   To find the file, you can enter its name in the search field, scroll, tap folders to open them, tap Browse to look in other locations (such as iCloud Drive), and so on. See Modify files, folders, and view downloads in Files.

5. Tap the Done button.

To remove the attachment, tap the event, tap Edit near the top right, swipe left over the attachment, then tap Remove.

Find events in other apps

Siri can suggest events found in Mail, Messages, and Safari—such as flight reservations and hotel bookings—so you can add them easily in Calendar.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Siri and then turn on Show in App to allow Siri to suggest events found in other apps.

Learn from this App lets Siri make suggestions in other apps based on how you use Calendar, once it’s on.

Copy and paste an event

You can copy an event and paste it to another date.

1. Start the Calendar app on your iPad.
2. Touch and hold the event and then tap Copy.
3. On another date, touch and hold the time where you want to paste the event.

   When you release, the New Event page appears and the copied event appears under Title with the date and time where you want to paste the event.

   Tip: You can also tap the Add button at the top of the screen after copying an event.

4. Tap the copied event below Title.
5. Tap the Done button.

Edit an event

You can change the time of an event and any of the other event details.

1. Start the Calendar app on your iPad.
2. Do any of the following:
   • Quickly change the event time and duration: In Day or Week view, touch and hold the event and then drag it to a new time, or adjust the grab points.
   • Change event details: Tap the event and then tap Edit near the top right. In the event details, tap a setting to change it, or tap in a field to type new information.

Delete an event

1. Start the Calendar app on your iPad.
2. Tap the event. Then tap Delete Event at the bottom of the screen.

*Apple Intelligence is available with Siri and device language set to Chinese (Simplified), Chinese (Traditional), Danish, Dutch, English, French, German, Italian, Japanese, Korean, Norwegian, Portuguese, Spanish, Swedish, Turkish, or Vietnamese. Some features may not be available in all regions or languages. Some devices may not be available in all regions. Siri AI is available in beta in iOS 27, iPadOS 27, macOS 27, watchOS 27, and visionOS 27 and requires an Apple Intelligence–enabled device set to a supported language. Available in English to start. Siri AI will not be initially available in the EU on iOS, iPadOS, and watchOS. Certain Apple Intelligence features that rely on server-side models are subject to daily usage limits, including but not limited to Siri AI, Intelligent Photo Editing Tools, Image Playground, and AFM 3 Cloud models in Shortcuts. Daily limits may vary by feature, request complexity, system demand, system policies, and other factors. Expanded access to such features will be available for a fee in the future. Use of these features is subject to the Apple Intelligence Terms and Conditions.

See also

• Send invitations in Calendar on iPad

In the Calendar app, you can reply to meeting and event invitations you’ve received, with Accept, Maybe, or Decline. You can also suggest a different meeting time, and any comments you add can be seen by the organizer but not by other attendees.

Reply to an event invitation

1. To respond to an event notification, tap it.

   Or, in Calendar, tap the Inbox button, then tap an invitation.

2. Tap your response—Accept, Maybe, or Decline.

To respond to an invitation you receive by email, tap the underlined text in the email, then tap Show in Calendar.

If you add comments to your response, your comments can be seen by the organizer but not by other attendees (comments may not be available for all calendars). To see events you declined, tap the Calendars button, then turn on Show Declined Events.

Suggest a different meeting time

For a meeting invitation you’ve received, you can suggest a different time.

1. Start the Calendar app on your iPad.
2. Tap the meeting, then tap Propose New Time.
3. Tap the time, then enter a new one.
4. Tap the Done button, then tap Send.

What the organizer receives, either a counter-proposal or an email with your suggestion, depends on the capabilities of your calendar server.

See also

• Send invitations in Calendar on iPad
• Change how you view events in Calendar on iPad

In the Calendar app, you can send meeting and event invitations. iCloud, Microsoft Exchange, and some CalDAV servers also let you send meeting invitations, though not all calendar servers support every feature.

Before you invite people, you make sure your calendar accounts are turned on. You can invite people to an event you’ve already scheduled, and quickly email everyone who’s attending.

Here’s how to send invitations in Calendar on iPad.

Before you begin

You need to turn on your calendar accounts before you can invite people to events you’ve scheduled.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Calendar Accounts and select an account. Then check to see if Calendar is turned on.

   For more information about how to add calendars, see Set up multiple calendars.

Invite others to an event

You can invite people to an event you’ve scheduled.

1. Start the Calendar app on your iPad.
2. Tap the event. Then tap Edit near the top of the screen.
3. Tap invitees.
4. Do any of the following:
   • Add a name from your contacts: Enter a contact’s name, tap the name, and then tap the Done button.

     You can also tap the Add button to select contacts.

     Note: The contact must have an email address or phone number (supported in China and India). See Add and use contact information.

   • Add an email address: Enter an email address, tap Return, and tap the Done button.
   • Add a phone number: Enter a phone number, tap Return, and then tap the Done button.

     Note: Sending a calendar invitation to a phone number is supported only in China and India.

5. To make an invitation optional, tap Invitees, swipe left on an invitee, and then tap Make Optional.

If you don’t want to be notified when someone declines a meeting, go to Settings > Apps > Calendar, then turn off Show Invitee Declines.

Note: You can invite people to an event you didn’t schedule if you’re using Microsoft Exchange or some other exchange servers.

Quickly email attendees

To share event details, for instance, you can email all attendees of an event.

1. Start the Calendar app on your iPad.
2. Tap an event that has attendees.
3. Tap Invitees and tap the Send Mail to Invitees button.

See also

• Reply to invitations in Calendar on iPad

You can search for events by title, invitees, location, and notes in the Calendar app on your iPad. You just enter the text you want to find in the search field, and Calendar shows the matching events. You can also change your Calendar settings on iPad.

1. Go to the Calendar app on your iPad.
2. Tap the Search button. Enter the text you want to find in the search field.

Siri: Ask Siri something like, “What’s on my calendar for Friday?” Learn how to use Siri.

See also

• Change your Calendar settings on iPad

In the Calendar app, you can view one day, week, month, or year at a time, or view a list of upcoming events. You can zoom in or out on your calendar. You can also search for events and change your Calendar settings.

1. Open the Calendar app on your iPad.
2. Do any of the following:
   • Zoom in or out: Tap Day, Week, Month, or Year at the top of the screen to zoom in or out on your calendar. In Week or Day view, pinch to zoom in or out.
   • View upcoming events: Tap the List button to view upcoming events as a list.

See also

• Search for events in Calendar on iPad
• Change your Calendar settings on iPad

In the Calendar app, you can add multiple accounts such as iCloud, Google, Microsoft Exchange, and Yahoo. You can change default settings to make it easier to create new events and to display your calendar in a way that works best for you.

For example, you can choose the default calendar for new events, change the duration of new events, and more. You can also add a CalDAV account, and new events you create go to your default calendar automatically.

Set up iCloud, Google, Exchange, or Yahoo calendar accounts

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Calendar Accounts and then tap Add Account.
4. Tap a service (iCloud, Microsoft Exchange, or Google, for example). Sign in.

Add a CalDAV account

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Calendar Accounts and then tap Add Account.
4. Tap Add Other Account, then tap Add CalDAV account.
5. Enter your server and account information.

Note: Some accounts don’t support Push notifications, but a Fetch schedule can still update your calendar from them. Go to Settings > Apps > Calendar, tap Calendar Accounts, and tap Fetch New Data. Next, choose a schedule under Fetch; if you choose Automatically, new data downloads to your iPad when it’s charging and connected to Wi-Fi.

Choose a default calendar

You might have multiple calendars. If so, pick a default calendar, and any new events you create go there automatically.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Default Calendar, then select the calendar you want to use as your default calendar.

Note: An event can always move to a different calendar after you’ve created it. For more on using multiple calendars, check out our guide, Set up multiple calendars.

Set default event settings

Calendar events have default settings you can change, such as how long new events last, alerts for when it’s time to leave for an upcoming event, and more.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Do any of the following:
   • Set default alert times for events: Tap Default Alert Times, tap Birthdays, Events, or All-Day Events, and choose an option.
   • Choose whether to be alerted when it’s time to leave for an upcoming event: Tap Default Alert Times. Turn Time to Leave on or off.
   • Change the default duration for new events: Tap Duration for New Events. Choose a length of time.
   • Choose whether Calendar suggests a location when you create a new event: Turn Location Suggestions on or off.

Change how your calendar is displayed

To make the information that matters most to you stand out, customize the way your calendar is displayed. Start the week on whichever day you want, for example, or show the Chinese, Hebrew, or Hijri calendar next to the Gregorian calendar.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Do any of the following:
   • Display the Chinese, Hebrew, or Hijri calendar: Tap Alternate Calendars and choose a calendar.
   • Display the week number next to every week of the year: Turn on Week Numbers.
   • Show the current day as the first day in Week view: Turn on Week View Starts On Today.
   • Choose a different day to start the week: Tap Start Week On, then tap a day.

You can allow Siri to make suggestions across apps based on the way you use Calendar. Go to Settings > Apps > Calendar, tap Siri, then turn on “Learn from this App.” You can also allow suggestions and content from Calendar to appear in Search, widgets, and as notifications.

See also

• Schedule or display events in a different time zone in Calendar on iPad
• Keep track of events in Calendar on iPad
• Change how you view events in Calendar on iPad

In the Calendar app, events appear according to the time zone of your current location. However, you can set your calendar to always display a specific time zone, even if you travel to a different location.

You can also schedule an event in a different time zone from the one currently shown in Calendar, and change an event’s time zone later if you need to.

Here’s how to schedule or display events in a different time zone in Calendar on iPad.

Change the time zone for a new event

When you create and edit events in Calendar, you can set the event’s time zone to one that’s different from the time zone you’re currently in. If you live in New York, for example, an event you create or edit can follow the time zone in another location, like Chicago.

1. Start the Calendar app on your iPad.
2. Tap the Add button at the top of the screen.
3. Add the event details (title, location, travel time, attachments, and so on).
4. Tap the start and end times for the event. Then tap Time Zone.
5. Search for a location, tap it. Then tap the Done button.

Note: You can edit the event’s time zone later if you need to.

Always view your calendar in a specific time zone

Overriding the default time zone setting lets Calendar display in the time zone of your choice. If you’re working remotely, it can help you keep track of the time when you schedule meetings with colleagues in a different time zone. Say your job is based out of Boston, but you live in San Francisco. Override the time zone of your current location, and your calendar events appear according to the time zone in Boston.

1. Start the Settings app on your iPad.
2. Tap Apps and then tap Calendar.
3. Tap Time Zone Override. Turn on Time Zone Override.
4. Tap Time Zone, search for a location (like Boston, for example) and tap the location.

If you created events before turning on Time Zone Override, they appear according to the time zone of the location you selected, along with the original time zone the event was created in.

Note: Time Zone Override changes only the time zone that’s shown in the Calendar app.

See also

• Keep track of events in Calendar on iPad
• Get started with Calendar on iPad
• Set up multiple calendars on iPad