Freeform

You can print a Freeform board from the Freeform app on your iPad. If you saved scenes in your board, you can choose to print the entire board as a single page, or to print one scene per page instead.

1. Go to the Freeform app on your iPad.
2. Open the board you want to print, tap the Actions Menu button, and then tap Print.

   If you saved scenes in your board, choose to print one of the following:

   • The entire board as a single page: Tap Board.
   • One scene per page: Tap Scenes.

See also

• Print from iPad
• Delete and recover your Freeform boards and folders on iPad
• Collaborate in Freeform boards and folders on iPad

You can add tables to a Freeform board to organize content, lay out sections of your board, and more. After you add a table, you can customize it however you like.

You can change the table style, add or delete rows and columns, format table text, and attach an item to a table cell. Items attached to cells move along with the table.

Here’s how to add tables to a Freeform board on iPad.

Create a table

1. Go to the Freeform app on your iPad.
2. Open a board, or tap the New Board button to start a new one and then tap the Add Table button.
3. With the table selected, do any of the following:
   • Change the table style: Tap the Table Style button in the formatting tools and then use the controls to make changes.
   • Add a last column or row: Tap the Add Column button or Add Row button in the top-right or bottom-left corner.
   • Insert or delete a column or row within the table: Select a cell, column, or row, tap the More button in the formatting tools, and choose an option, such as Add Column After.
   • Specify a number of rows and columns: Tap the Table Layout button in the formatting tools. Adjust the numbers.
   • Resize the entire table: Drag a blue dot. Corner dots resize both rows and columns proportionally.
   • Resize one row or column: Drag a cell border.

     Tip: To always keep the same proportions for a table as you resize it, tap the More button in the formatting tools, then tap Constrain Proportions.

   • Move the table: Drag the Table Mover handle in the top-left corner of the table.

Select a cell, column, row, or table

1. Open the Freeform app on your iPad.
2. In a board with a table, tap to select the table and then do one of the following:
   • Select a cell: Tap the cell once.
   • Select a column: Tap to select a cell. Tap the Column Reference tag at the top of the table.
   • Select a row: Tap to select a cell. Then tap the Row Reference tag on the left side of the table.

When a row, column, or cell is selected, tap the Table Mover handle in the top-left corner of the table to select the whole table.

Add and format table text

1. Open the Freeform app on your iPad.
2. In a board with a table, double-tap a cell. Enter text.
3. To change font, style, size, color, and alignment, select the table, a row, a column, or a cell and tap the Format Table Text button in the formatting tools.

   Tip: You can also copy and paste the same style and formatting to another cell.

Attach an item to a table cell

Table cells can hold attached items, like images, scans, or links, and those items travel with the table when you move it.

1. Open the Freeform app on your iPad.
2. Open a board with a table and other items.
3. Do any of the following:
   • Drag an item from your board to a cell until a highlight appears.
   • Copy and paste an item in a cell. It’s centered in the cell.

To make cells automatically expand to fit anchored objects, tap the Table Mover handle to select the table, tap the Table Layout button in the formatting tools, then turn on Autogrow Cells.

See also

• Add diagrams to a Freeform board on iPad
• Position items on a Freeform board on iPad
• Add accessibility descriptions
• Apply consistent styles and formatting in Freeform on iPad

You can save scenes—saved views of your board—to organize your boards into sections, then quickly navigate and present those parts of your board to others.

Scenes let you label content so you can present your board section by section, and rearrange the order you present it in. You can also use scenes to pick the parts of your board you want to print or export as a PDF, and you can save scenes in any order, then edit their sequence after you capture them.

Set up different parts of your board as scenes

To present or print parts of your board section by section, use scenes to identify and label content. You can also rearrange the order in which you present or print them.

1. Go to the Freeform app on your iPad.
2. Open a board with content.
3. Zoom and scroll until you frame the part of your board you want on the screen for your first scene.
4. Tap the Scenes button.

   The Scene Navigator opens at the bottom-left of your board.

5. Tap the Scene Navigator button, then tap Add Scene.
6. Repeat these steps until you capture all the scenes you want: Frame your next scene, tap the Scene Navigator button and then tap Add Scene.

   Tip: Don’t worry about saving scenes in order. You can edit their sequence after you capture them.

Navigate scenes

1. Start the Freeform app on your iPad.
2. Open a board with saved scenes.
3. Tap the Scenes button and then do any of the following:
   • Tap the Scene Navigator button, then tap the scene you want to go to.
   • Tap the Back button and the Forward button to move between scenes.

Note: If you’re on a different device or using a different view than the person who captured a scene, it may look different to you. Say someone captured a scene on a Mac: When you view it on an iPad in portrait orientation, it may be framed differently.

Edit scenes

1. Start the Freeform app on your iPad.
2. Open a board with saved scenes.
3. Tap the Scenes button and tap the Scene Navigator button. Then do any of the following:
   • Change the name of a scene: Touch and hold the scene whose name you want to change and tap Rename Scene. Enter a new name, then tap the Done button.
   • Reframe a scene: Move to another part of the board, touch and hold the scene you want to reframe, and then tap Replace Scene.
   • Rearrange the view order: Tap Edit and touch and hold the Reorder button. Then drag the scene up or down, then tap the Done button.
   • Delete a scene: Swipe left on the scene, then tap Delete.

Print or export scenes

1. Start the Freeform app on your iPad.
2. Open a board with saved scenes.
3. Tap the Actions Menu button and then do one of the following:
   • Print all scenes: Tap Print and tap Scenes. Then tap Print.
   • Export all scenes: Tap Export as PDF, tap Scenes, and then choose how you want to share the file or tap Save to Files.

Printed and exported scenes default to the size of the device you’re on. To print the scenes as they were originally framed, tap Freeform Options, then select Capturing Device.

Quick tip: You can print or export a single scene. Just touch and hold its name in the Scene Navigator and choose an option.

All participants can access any scenes saved in a board.

See also

• Send a copy or PDF of a Freeform board on iPad
• Collaborate in Freeform boards and folders on iPad
• Position items on a Freeform board on iPad

You can sign up for a monthly or annual subscription to Apple Creator Studio using your Apple Account. To begin your free trial, you just sign up, and you can cancel your subscription at any time. You can also share your subscription with up to five other family members.

In Freeform, you can subscribe when you use an Apple Creator Studio feature, such as Auto Crop, or remove the watermarks from a premium image. If you cancel, premium content and features stay available until your billing period ends.

Available with subscription: These features require a subscription to Apple Creator Studio.

Subscribe to Apple Creator Studio from Freeform

1. Go to the Freeform app on your iPad.
2. Do one of the following:
   • Use an Apple Creator Studio feature, such as Auto Crop.
   • Tap the Content Hub button, tap a premium image to add it to the board, then tap Remove Watermarks.

     Note: If you currently subscribe to Apple Creator Studio but still see an option to subscribe, scroll down, click Already Subscribed? and follow the onscreen instructions.

3. Follow the onscreen instructions.

Cancel or change your Apple Creator Studio subscription

1. Open the Settings app on your iPad.
2. Tap your name, tap Subscriptions, and tap Apple Creator Studio.

   Note: If you don’t see your subscriptions, make sure you’re signed in to your Apple Account in the App Store.

3. Do one of the following:
   • Modify your subscription plan: Tap See All Plans and select a new plan. Tap Subscribe.
   • Cancel your subscription: Tap Cancel Subscription and then follow the onscreen instructions.

Even after you cancel your subscription, you still have full access to premium content and features until your billing period ends.

Since some Apple Creator Studio apps use iCloud to sync projects, documents, and content between devices, it’s best to subscribe to Apple Creator Studio with the same Apple Account you use for iCloud.

See also

• Update apps from the App Store on iPad

You can send a link to a copy of a Freeform board, so others can download the copy and add it to their boards—if you’re signed in to your Apple Account. You can also export your Freeform board as a PDF to send a copy of it to others.

Anyone with the link can download the copy within 30 days, and you can send it to as many recipients as you like. Changes on your board don’t appear on their board, either.

Send a copy of a board

With just a link, you can send a copy of your board to anyone. They can make it their own. To send a copy of the board, you must be online and signed in to iCloud.

1. Go to the Freeform app on your iPad.
2. Do one of the following:
   • While browsing All Boards: Touch and hold the board you want to share and tap Share.
   • From inside a board: Tap the Share Board button.
3. Tap the pop-up menu under the board name and choose Send a Copy. Tap one of the following:
   • Copy iCloud Link: The link is copied to your clipboard. You can then paste it anywhere you like.
   • Any contact or app icon: Follow the onscreen instructions.

You can send this link to as many recipients as you like. Anyone with the link can download the copy within 30 days. When browsing for the board, recipients can find it in All Boards, not the Shared section. (Shared is only for boards you’re collaborating on.)

For sharing your board collaboratively, so everyone can see one another’s updates, read our article, Share Freeform boards and collaborate.

Every new link carries a copy of the board from the moment you created the link. The link opens a new board when you send someone a copy. Changes on your board don’t appear on their board, while anything others change doesn’t affect yours.

Note: Who has access to the original board stays the same when you send a copy. To change access to a board, see our guide, Change access and permissions for boards and folders.

Send a PDF of a board

1. Open the Freeform app on your iPad.
2. Open a board, or tap the New Board button to start a new one.
3. In the board you want to send, tap the Actions Menu button and then tap Export as PDF.

   If you saved scenes in your board, choose to export one of the following:

   • The entire board as a single page: Tap Board.
   • One scene per page: Tap Scenes.
4. Choose how you want to send the PDF, such as in Messages or Mail and then follow the onscreen instructions.

   People and groups you recently communicated with appear as icons. Tap one to send the board to them.

You can also export a board as a PDF while browsing All Boards. Touch and hold the thumbnail or name of the board, tap Share, then tap Export as PDF.

Quick tip: For a PNG of your board, take a screenshot and share it from the Photos app. Or select and copy the items you want to share, then paste them into other apps, like Mail or Files, as a PNG.

See also

• Print from iPad
• Delete and recover your Freeform boards and folders on iPad
• Collaborate on projects with Messages on iPad

You can search all your Freeform boards for text in handwriting, sticky notes, text boxes, shapes, and filenames. In the Freeform app, you can search within a board you’re in, or search all boards from the All Boards screen, where any board that contains the text appears in the results.

1. Go to the Freeform app on your iPad.
2. Do any of the following:
   • Search within a board: Tap the More button at the top right. Tap Find.
   • Search all boards: Tap the search field in the top-right corner of the All Boards screen. Any board that contains the text appears in the search results.

     (If you’re in a board, tap the Back button to access Search in All Boards.)

See also

• Create a Freeform board on iPad
• Delete and recover your Freeform boards and folders on iPad

You can remove Freeform boards and folders you no longer need. You can also recover deleted items within 30 days if you change your mind.

If you delete a board that was shared with you directly, though, you lose access, while the owner and other participants still see it. A deleted board you own moves to Recently Deleted for everyone you share it with, where it stays for 30 days. You can also permanently remove an item.

Here’s how to delete and recover your Freeform boards and folders on iPad.

Delete a board

1. Go to the Freeform app on your iPad.
2. While browsing All Boards, tap the More button at the top, tap Select, and tap the boards you want to delete.

   (If you’re in a board, tap the Back button to browse All Boards.)

3. Tap Delete at the bottom-right corner of the screen.

You can also touch and hold the thumbnail or name of the board, then tap Delete.

If you delete a board that was shared with you directly, you lose access. The owner and other participants still see the board.

When you delete a board that’s yours, or one in a folder someone shared with you, it goes into Recently Deleted for you and anyone you share it with, where it stays for 30 days.

Delete a folder

Important: To remove a folder but keep the boards inside it, move the boards before you delete the folder.

1. Start the Freeform app on your iPad.
2. While browsing boards, swipe left on the folder in the sidebar. Then tap the Delete Folder button. (If you don’t see the sidebar, tap the Show Sidebar button.)

   When you delete a folder that contains boards, the boards are deleted too. If the folder is shared, what other participants see depends on whether you own the folder or were invited to it.

   • If you delete a folder you own: The folder moves to Recently Deleted, where you can recover it or permanently delete it within 30 days. Participants can’t recover a folder you shared with them, but they can recover subfolders you shared with them that weren’t the top-level shared folder. To make sure the folder is gone and no longer shared with anyone, permanently delete it from Recently Deleted.
   • If you delete a folder someone else shared with you: You no longer see the folder, and the folder is removed from your devices. Others keep the folder, but no longer see your name listed as a participant. The owner still sees your name, marked as Invited, and you can rejoin later with the link you originally received.
   • If you delete a subfolder within a folder shared with you: The subfolder moves to Recently Deleted for you and everyone it’s shared with.

Recover a recently deleted board or folder

If you change your mind about deleting a board or folder, you can recover it.

1. Start the Freeform app on your iPad.
2. While browsing All Boards, tap Recently Deleted in the sidebar.

   Or while working in a window that isn’t full-screen, tap the Back button, then tap Recently Deleted.

3. Do one of the following:
   • Recover a board or folder: Touch and hold the thumbnail or name of the recently deleted item and then tap Recover.

     Note: You can’t open a board from Recently Deleted, but you can review a deleted folder before you recover it—just tap it to see what’s inside.

   • Recover several boards or folders: Tap the More button at the top, tap Select, and then tap the boards or folders you want to recover. Tap Recover at the bottom of the screen.

Deleted boards and folders remain in Recently Deleted for 30 days.

• If you were the owner of a shared board or folder that you deleted: Recovering a board or folder from Recently Deleted restores everyone’s access. If you want to make sure a shared folder is permanently deleted, delete it from Recently Deleted.
• If you delete a board or subfolder you don’t own: You can recover the board or folder from Recently Deleted.
• If the owner deleted the top-level folder that was shared with you: The folder appears in your Recently Deleted. You can’t recover it, but you can make a copy.

Permanently remove a deleted board or folder

Once a board or folder is deleted, you can remove it permanently. Owners can do that with any shared board or folder they own. Participants can only permanently remove a shared subfolder or board, not a top-level folder someone shared with them.

1. Start the Freeform app on your iPad.
2. While browsing Recently Deleted, touch and hold the board or folder, tap Delete, and then tap Delete.

Boards inside a shared folder are permanently removed, too, when you permanently remove the folder. And if you own the shared folder, everyone you’ve shared it with loses access.

See also

• Collaborate in Freeform boards and folders on iPad
• Search your Freeform boards on iPad